Microsoft Word 2013 Keyboard Shortcuts

Microsoft Word is very indispensable software in our documentation activities!. In spite of many other comparable softwares,  MS Word still stands out in the crowd!. Microsoft Word 2013 is the latest in the series, with a separate cloud counterpart.

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Here I have compiled few keyboard shortcuts for MS Word, that would help its fans to get their work done in less time!

Keyboard shortcuts for Common Tasks in Microsoft Word 2013

Put a non-breaking space.

CTRL+SHIFT+SPACEBAR

Put a non-breaking hyphen.

CTRL+SHIFT+HYPHEN

Make letters bold.

CTRL+B

Make letters italic.

CTRL+I

Make letters underline.

CTRL+U

Decrease font size one value.

CTRL+SHIFT+<

Increase font size one value.

CTRL+SHIFT+>

Decrease font size 1 point.

CTRL+[

Increase font size 1 point.

CTRL+]

Remove paragraph or character formatting.

CTRL+SPACEBAR

Copy the selected text or object.

CTRL+C

Cut the selected text or object.

CTRL+X

Paste text or an object.

CTRL+V

Paste special

CTRL+ALT+V

Paste formatting only

CTRL+SHIFT+V

Undo the last action.

CTRL+Z

Redo the last action.

CTRL+Y

Open the Word Count dialog box.

CTRL+SHIFT+G

Cancel an action.

ESC

Undo an action.

CTRL+Z

Redo or repeat an action.

CTRL+Y

Create a new document.

CTRL+N

Open a document.

CTRL+O

Close a document.

CTRL+W

Split the document window.

ALT+CTRL+S

Remove the document window split.

ALT+SHIFT+C or ALT+CTRL+S

Save a document.

CTRL+S

Open the Navigation task pane (to search document).

CTRL+F

Repeat find (after closing Find and Replace window).

ALT+CTRL+Y

Replace text, specific formatting, and special items.

CTRL+H

Go to a page, bookmark, footnote, table, comment, graphic, or other location.

CTRL+G

Switch between the last four places that you have edited.

ALT+CTRL+Z

Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.

ALT+CTRL+HOME

Move to the previous browse object (set in browse options).

CTRL+PAGE UP

Move to the next browse object (set in browse options).

CTRL+PAGE DOWN

Switch to Print Layout view.

ALT+CTRL+P

Switch to Outline view.

ALT+CTRL+O

Switch to Draft view.

ALT+CTRL+N

Promote a paragraph.

ALT+SHIFT+LEFT ARROW

Demote a paragraph.

ALT+SHIFT+RIGHT ARROW

Demote to body text.

CTRL+SHIFT+N

Move selected paragraphs up.

ALT+SHIFT+UP ARROW

Move selected paragraphs down.

ALT+SHIFT+DOWN ARROW

Expand text under a heading.

ALT+SHIFT+PLUS SIGN

Collapse text under a heading.

ALT+SHIFT+MINUS SIGN

Expand or collapse all text or headings.

ALT+SHIFT+A

Hide or display character formatting.

The slash (/) key on the numeric keypad

Show the first line of body text or all body text.

ALT+SHIFT+L

Show all headings with the Heading 1 style.

ALT+SHIFT+1

Show all headings up to Heading n.

ALT+SHIFT+n

Insert a tab character.

CTRL+TAB

 

Print a document.

CTRL+P

Switch to print preview.

ALT+CTRL+I

Move around the preview page when zoomed in.

Arrow keys

Move by one preview page when zoomed out.

PAGE UP or PAGE DOWN

Move to the first preview page when zoomed out.

CTRL+HOME

Move to the last preview page when zoomed out.

CTRL+END

 

Display the Open dialog box.

CTRL+F12 or CTRL+O

Display the Save As dialog box.

F12

Open the selected folder or file.

ENTER

Open the folder one level above the selected folder.

BACKSPACE

Delete the selected folder or file.

DELETE

Display a shortcut menu for a selected item such as a folder or file.

SHIFT+F10

Move forward through options.

TAB

Move back through options.

SHIFT+TAB

Open the Look in list.

F4 or ALT+I

Insert a comment.

ALT+CTRL+M

Turn change tracking on or off.

CTRL+SHIFT+E

Close the Reviewing Pane if it is open.

ALT+SHIFT+C

Go to beginning of document.

HOME

Go to end of document.

END

Go to page n.

n, ENTER

Exit Read mode.

ESC

Mark a table of contents entry.

ALT+SHIFT+O

Mark a table of authorities entry (citation).

ALT+SHIFT+I

Mark an index entry.

ALT+SHIFT+X

Insert a footnote.

ALT+CTRL+F

Insert an endnote.

ALT+CTRL+D

Insert a hyperlink.

CTRL+K

Go back one page.

ALT+LEFT ARROW

Go forward one page.

ALT+RIGHT ARROW

Refresh.

F9

Delete one character to the left.

BACKSPACE

Delete one word to the left.

CTRL+BACKSPACE

Delete one character to the right.

DELETE

Delete one word to the right.

CTRL+DELETE

Cut selected text to the Office Clipboard.

CTRL+X

Undo the last action.

CTRL+Z

Cut to the Spike.

CTRL+F3

Open the Office Clipboard

Press ALT+H to move to theHome tab, and then press F,O.

Copy selected text or graphics to the Office Clipboard.

CTRL+C

Cut selected text or graphics to the Office Clipboard.

CTRL+X

Paste the most recent addition or pasted item from the Office Clipboard.

CTRL+V

Move text or graphics once.

F2 (then move the cursor and press ENTER)

Copy text or graphics once.

SHIFT+F2 (then move the cursor and press ENTER)

When text or an object is selected, open the Create New Building Block dialog box.

ALT+F3

When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.

SHIFT+F10

Cut to the Spike.

CTRL+F3

Paste the Spike contents.

CTRL+SHIFT+F3

Copy the header or footer used in the previous section of the document.

ALT+SHIFT+R

Copy formatting from text.

CTRL+SHIFT+C

Apply copied formatting to text.

CTRL+SHIFT+V

Open the Font dialog box to change the font.

CTRL+SHIFT+F

Increase the font size.

CTRL+SHIFT+>

Decrease the font size.

CTRL+SHIFT+<

Increase the font size by 1 point.

CTRL+]

Decrease the font size by 1 point.

CTRL+[

Open the Font dialog box to change the formatting of characters.

CTRL+D

Change the case of letters.

SHIFT+F3

Format all letters as capitals.

CTRL+SHIFT+A

Apply bold formatting.

CTRL+B

Apply an underline.

CTRL+U

Underline words but not spaces.

CTRL+SHIFT+W

Double-underline text.

CTRL+SHIFT+D

Apply hidden text formatting.

CTRL+SHIFT+H

Apply italic formatting.

CTRL+I

Format letters as small capitals.

CTRL+SHIFT+K

Apply subscript formatting (automatic spacing).

CTRL+EQUAL SIGN

Apply superscript formatting (automatic spacing).

CTRL+SHIFT+PLUS SIGN

Remove manual character formatting.

CTRL+SPACEBAR

Change the selection to the Symbol font.

CTRL+SHIFT+Q

Single-space lines.

CTRL+1

Double-space lines.

CTRL+2

Set 1.5-line spacing.

CTRL+5

Add or remove one line space preceding a paragraph.

CTRL+0 (zero)

Switch a paragraph between centered and left-aligned.

CTRL+E

Switch a paragraph between justified and left-aligned.

CTRL+J

Switch a paragraph between right-aligned and left-aligned.

CTRL+R

Left align a paragraph.

CTRL+L

Indent a paragraph from the left.

CTRL+M

Remove a paragraph indent from the left.

CTRL+SHIFT+M

Create a hanging indent.

CTRL+T

Reduce a hanging indent.

CTRL+SHIFT+T

Remove paragraph formatting.

CTRL+Q

Open Apply Styles task pane.

CTRL+SHIFT+S

Open Styles task pane.

ALT+CTRL+SHIFT+S

Start AutoFormat.

ALT+CTRL+K

Apply the Normal style.

CTRL+SHIFT+N

Apply the Heading 1 style.

ALT+CTRL+1

Apply the Heading 2 style.

ALT+CTRL+2

Apply the Heading 3 style.

ALT+CTRL+3

Preview a mail merge.

ALT+SHIFT+K

Merge a document.

ALT+SHIFT+N

Print the merged document.

ALT+SHIFT+M

Edit a mail-merge data document.

ALT+SHIFT+E

Insert a merge field.

ALT+SHIFT+F


Keyboard shortcuts for dealing with windows

Switch to the next window.

ALT+TAB

Switch to the previous window.

ALT+SHIFT+TAB

Close the active window.

CTRL+W or CTRL+F4

Restore the size of the active window after you maximize it.

ALT+F5

Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

F6

Move to a task pane from another pane in the program window (counterclockwise direction).

SHIFT+F6

When more than one window is open, switch to the next window.

CTRL+F6

Switch to the previous window.

CTRL+SHIFT+F6

Maximize or restore a selected window.

CTRL+F10

Copy a picture of the screen to the Clipboard.

PRINT SCREEN

Copy a picture of the selected window to the Clipboard.

ALT+PRINT SCREEN

Keyboard shortcuts for the use of dialogue boxes

Move to the next option or option group.

TAB

Move to the previous option or option group.

SHIFT+TAB

Switch to the next tab in a dialog box.

CTRL+TAB

Switch to the previous tab in a dialog box.

CTRL+SHIFT+TAB

Move between options in an open drop-down list, or between options in a group of options.

Arrow keys

Perform the action assigned to the selected button; select or clear the selected check box.

SPACEBAR

Select an option; select or clear a check box.

ALT+ the letter underlined in an option

Open a selected drop-down list.

ALT+DOWN ARROW

Select an option from a drop-down list.

First letter of an option in a drop-down list

Close a selected drop-down list; cancel a command and close a dialog box.

ESC

Run the selected command.

ENTER

Keyboard shortcuts to use Edit boxes in Dialog boxes

Move to the beginning of the entry.

HOME

Move to the end of the entry.

END

Move one character to the left or right.

LEFT ARROW or RIGHT ARROW

Move one word to the left.

CTRL+LEFT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Select or unselect one character to the left.

SHIFT+LEFT ARROW

Select or unselect one character to the right.

SHIFT+RIGHT ARROW

Select or unselect one word to the left.

CTRL+SHIFT+LEFT ARROW

Select or unselect one word to the right.

CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the beginning of the entry.

SHIFT+HOME

Select from the insertion point to the end of the entry.

SHIFT+END

Keyboard shortcuts for task pane and galleries

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

F6

When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.)

CTRL+TAB

When a task pane is active, select the next or previous option in the task pane.

TAB or SHIFT+TAB

Display the full set of commands on the task pane menu.

CTRL+SPACEBAR

Perform the action assigned to the selected button.

SPACEBAR or ENTER

Open a drop-down menu for the selected gallery item.

SHIFT+F10

Select the first or last item in a gallery.

HOME or END

Scroll up or down in the selected gallery list.

PAGE UP or PAGE DOWN

 

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